08:42
Morning
An observation, between two lessons.
Mrs Reid notices a Year 3 child masking anxiety during literacy. She has 90 seconds before her next class. She speaks a note into Inclusion-Sync as she walks.
From a teacher's voice to SEND-ready evidence.
Inclusion-Sync turns natural observations spoken after a lesson into structured APDR records, intervention notes and EHCP-ready documentation — in seconds, not weekends.
Designed with SENCOs · UK hosted · DfE & SEND Code of Practice aligned
Ready0:01
Ms Patel · Year 4 · 14:32
Structuring evidenceAPDR
SEND Observation Record
Pupil A · Year 4
Voice → Transcript → Structured SEND evidence
The most important SEND observations are often the easiest to lose.
Every school day, teachers notice hundreds of small but significant moments. A successful intervention. A difficult transition. A breakthrough during reading. A new behaviour.
Most are remembered. Many are never documented. Not because teachers don't care — but because they're teaching.
Inclusion-Sync helps capture those moments while they're still fresh, transforming them into structured SEND evidence in seconds.
01
Teacher notices something
A breakthrough. A regression. A pattern.
02
Teacher speaks
A natural voice note, between lessons.
03
Evidence is created
Structured, APDR-ready, in seconds.
A day in the life
A typical school day for a SENCO.
12:15
Midday
Intervention, captured in passing.
A TA delivers a small-group phonics intervention. Outcomes, attendance and a brief impact reflection are dictated — not typed — and routed to the right pupil file.
16:50
End of day
Paperwork that has already done itself.
The SENCO opens her dashboard. Today's observations are already structured into APDR-aligned entries. She reviews, approves, and leaves on time.
The honest picture
Three pressures every SEND team knows by name.
Pressure #01
Pressure #01
Documentation overload
The average SENCO loses 7+ hours a week to evidence admin — writing what they already know. The job stops being about children and starts being about paperwork.
7 hrs
lost per SENCO / week
Pressure #02
Pressure #02
Lost observations
The most valuable moments — what a teacher noticed at 10:32am — are forgotten by 4pm. There is no graceful way to capture them in the corridor.
62%
of useful observations never recorded
Pressure #03
Pressure #03
Inconsistent evidence
Every teacher writes differently. At review time, the SENCO must reconcile twenty voices into one defensible record. Ofsted, parents and tribunals see the seams.
1 voice
needed across every classroom
The moments that matter
Built around the moments that matter.
After a lesson
Capture what happened before you forget.
The corridor is noisy. The next class is lining up. You have forty-five seconds to hold onto what you just saw — a hesitation, a breakthrough, a pattern that matters.
After an intervention
Record what worked.
A small group phonics session. A visual timer that finally clicked. A conversation that changed a child's afternoon. These moments deserve to be remembered, not buried under tomorrow's planning.
Before a review
Create clear evidence.
A parent meeting tomorrow. An EHCP review next week. You need more than memory and good intentions. You need a record that shows progress, clearly and calmly.
Try it live
From teacher voice note to SEND evidence in seconds.
Speak a real observation. Inclusion-Sync transcribes and structures it into APDR-aligned evidence — exactly as it would inside the product.
Ready00:00
Tap the microphone and speak an observation as you would after a lesson — what happened, what support you used, what changed.
SEND Evidence SummaryAPDR
SEND Observation Record
Pupil A · 13/08/2026
Observation
Support Provided
Impact
Next Step
Demo uses your microphone in-browser. Audio is sent securely to our AI gateway for transcription and discarded immediately — nothing is stored.
Why this matters
When observations are captured immediately, everyone benefits.
Teachers
Less typing. Less forgotten detail.
Voice replaces forms. The observation is captured before the corridor swallows it — and before the next lesson starts.
SENCOs
More consistent evidence. Better APDR documentation.
Every record follows the same structure, in the language of the SEND Code of Practice.
School leaders
Improved quality assurance. Reduced administrative burden.
SEND provision becomes visible without asking staff for another report.
Pupils
Better continuity of support. Better informed decisions.
What one teacher notices in October is still shaping the child's plan in March.
The workflow
From voice note to SEND evidence in three steps.
01
Capture
Speak a natural observation after a lesson. No forms. No drop-downs. Just your voice.
0:18
"After maths, Ahmed needed a visual timer to settle. He completed the task once scaffolded."
02
Structure
Inclusion-Sync turns your spoken note into a structured, privacy-aware record.
Raw note
"Ahmed struggled to transition between tasks after maths today."
Structured
"[Pupil_A] struggled to transition between tasks after maths today."
Privacy-first processing
03
Evidence
Export structured records straight into your school MIS or share with stakeholders.
APDR Entry · Ahmed · Y4Ready
Observation
Difficulty transitioning between tasks after maths.
Next step
Repeat scaffold; review after 3 sessions.
Before Inclusion-Sync
Sticky notes, half-remembered conversations, Sunday admin.
ahmed - transitions?? visual timer worked
maya: anxious in lit, check with mum
phonics group — 4/6 met outcome
EHCP review thursday!!! pull everything from term
email back to mr j re: TA support
After Inclusion-Sync
One structured record, one source of truth, one quiet weekend.
Ahmed · Y4
Visual timer scaffold — completed task
Maya · Y3
Anxiety in literacy — parent meeting booked
Group A · Y2
4/6 met outcome — adjust pace for 2
Ahmed · Y4
Term summary auto-compiled — review ready
Purpose-built for SEND
Why not a generic AI assistant?
Generic tools can summarise text. They don't understand the SEND Code of Practice, the APDR cycle, or the professional judgement a teacher brings to an observation.
Manual documentation
Generic AI
Inclusion-Sync
Designed for SEND workflows
—
—
Professional evidence structure
—
APDR alignment
—
Teacher review before export
—
Consistent outputs across staff
—
—
Built for UK schools
—
AI assists. Teachers decide. Every suggestion can be edited.
For MAT leaders
SEND visibility across every school, in one calm view.
Consistent documentation. Comparable signals. Early warnings, not end-of-term surprises. Built for inclusion leads working at trust scale.
See the MAT workspace Northern Hills Trust — SEND overviewAutumn term · Week 9
Pupils on register
136
Documentation coverage
89%
EHCPs in review
12
Oakfield Primary38 pupils+6
94%
St Margaret's CofE27 pupils+3
88%
Riverside Academy52 pupils+11
91%
Westmoor Junior19 pupils-2
76%
Built with schools
Designed alongside schools — not built in isolation.
Inclusion-Sync is being shaped through conversations with practising SENCOs, teachers and inclusion leaders across UK mainstream schools and academy trusts.
- 1
Research
- 2
School conversations
- 3
Prototype
- 4
Pilot schools
- 5
Continuous improvement
"It feels like someone finally understands SEND paperwork."
"I immediately saw how this could reduce after-school admin."
"The workflow makes sense because it reflects how schools actually work."
Representative feedback themes from discovery conversations. Named testimonials will be added as pilot schools complete their first term.
Safe by design
Built to the standard schools quietly expect.
Designed for UK schools — DPA 2018 & UK GDPR aligned
UK-hosted infrastructure · no overseas processing
Privacy-conscious by design · encrypted at rest and in transit
Teachers remain in control · professional review before export
Transparent AI assistance · pupil data never trains external models
Built around the SEND Code of Practice
Ready to spend less time documenting and more time supporting pupils?
We're working with a small number of schools and academy trusts to shape the future of SEND evidence. If you'd like to influence the product before public launch, we'd love to hear from you.
Founding-school pilots open · UK mainstream schools and MATs only