SEN-Sync
Security & Trust

Security designed for the sensitive work schools do.

SEN-Sync helps schools transform SEND observations into structured evidence while keeping privacy, security and professional judgement at the centre.

This page is maintained by the SEN-Sync team to answer common security and privacy questions from SENCOs, DPOs and MAT leaders.

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Your pupil information deserves a secure foundation.

SEN-Sync · pupil recordSecured
Pupil_AWave 2ReadingReviewed
Layer 01
Privacy
Layer 02
Processing
Layer 03
Evidence
Layer 04
School Control
UK-hosted infrastructureDesigned with UK GDPR principles in mind
Security principles

Four pillars our product is built on.

01Principle

Privacy First

SEN-Sync is designed around minimising unnecessary data exposure and supporting responsible school workflows.

Pupil identifier replacement
Input"Ahmed struggled with…"
↓
Stored"Pupil_A struggled with…"

Names are mapped to stable identifiers on capture. Mapping stays inside the school.

02Principle

Human-Led AI

SEN-Sync supports education professionals. It does not replace SENCO judgement or decision-making.

AI draft
Structured suggestion ready for review
→
SENCO
Approves, edits or rejects every output
Nothing is filed against a pupil without a professional review step.
03Principle

Secure Data Handling

School information is handled with security-conscious processing designed for education environments.

Capture
Encrypt in transit
UK processing
Stored record
In transit
TLS encryption
At rest
Encrypted storage
Region
UK data centres
Access
Role-based
04Principle

Responsible Outputs

Outputs help organise evidence while keeping professionals in control.

Termly evidence pack · draft
  • AI assemblesComplete
  • SENCO reviewsAwaiting approval
  • Filed to record
Data flow

How information moves through SEN-Sync.

01
Teacher voice observation

Captured in seconds, in the teacher's words.

02
Secure processing

Encrypted in transit. UK-hosted infrastructure.

03
Structured SEND evidence

Outcomes, waves and strategies tagged.

04
Professional review

SENCO approves before anything is filed.

Voice

Voice capture without unnecessary admin.

A teacher speaks the moment. SEN-Sync turns it into structured evidence — and the SENCO decides what goes on the record.

  • Designed for school workflows
  • Professionals remain in control
  • Review before use
SEN-Sync9:41
After Period 2
Capture a moment
Recording · 00:18
Stays private to your school
  1. Audioprocessed in your school's space
  2. Transcriptprocessed in your school's space
  3. SEND evidenceprocessed in your school's space
Responsible AI

AI that supports professionals.

Built for education, not generic chat.

Generic AI
A chat window
  • General responses
  • No SEND workflow
  • Unclear context
SEN-SyncBuilt for education
A SEND evidence workflow
  • SEND-focused workflows
  • Structured evidence
  • Professional review
For Multi-Academy Trusts

Built for trust-wide confidence.

One operating layer for inclusion across every school — consistent processes, shared visibility, scalable adoption.

Trust security posture
Live
School A — Oakfield
Process consistency
96%
Active EHCPs
9
Reviews
On track
School B — Riverside
Process consistency
91%
Active EHCPs
22
Reviews
On track
School C — Marlow
Process consistency
94%
Active EHCPs
31
Reviews
On track
Shared visibility · role-based access One consistent SEND workflow
Illustrative interface — data shown is representative.
Compliance posture

The checklist we hold ourselves to.

  • UK education focus

    Designed for SENCOs, schools and MATs in England.

  • Privacy-conscious design

    Pupil identifier replacement and minimal data exposure.

  • Secure infrastructure

    Encryption in transit and at rest. UK-hosted.

  • Responsible AI principles

    Human-in-the-loop on every output that affects a pupil.

  • Professional oversight

    Nothing is filed without a SENCO review step.

  • Designed with UK GDPR principles in mind

    Built around lawful basis, minimisation and accountability.

SEN-Sync does not claim formal GDPR or ISO certifications. We document our posture transparently and welcome DPO review during pilot onboarding.

Frequently asked

Questions DPOs and SENCOs ask first.

  • Pupil information is held on UK-hosted infrastructure with encryption in transit and at rest. Access is role-based and scoped to your school.

Bring confidence to SEND documentation.

See how SEN-Sync helps schools reduce workload while maintaining trust and control.

Request Pilot Access See the Founding Pilot